TRINITY VEHICLE POLICY AND USE REQUEST FORM

To use one of the Trinity vehicles, you must BOTH be a registered driver on our insurance policy, AND you must read and sign our vehicle use policy statement. If emailing any returned forms, send to trinity@trinityvail.com. To access the forms, click on the highlighted links in the paragraphs below.

Application to be a registered driver, providing your own Motor Vehicle Record (MVR)

This is the method we recommend! It is the quickest!!
To obtain your Colorado MVR via email, go to https://mydmv.colorado.gov/
- Click on the "Driver/IDservices" tab
- Under the "Additional Services" column, click on "Request a driver record", and follow the prompts from there
- As of spring 2017, the cost for the online/email MVR is $9.00
- Once you receive your MVR (it will be a PDF emailed to you by the Colorado DMV), forward this email to the church office, with the attached PDF. Note- Colorado DMV should send you your MVR within one hour.
Fill out the "Trinity Church Vehicle Driver Authorization Form". This information is used to add you to our fleet vehcile insurance policy. This information is kept confidential in secure record storage.
Read and sign the "Trinity Vehicle Use Policy". Return (or dropoff/scan/email/photo) the signed last page to the church office.
You will be notified by the church office when your application has been accepted.

Application to be a registered driver, TRINITY applies for your MVR.

NOTE! We DO NOT recommend this method! It can take up to 6 weeks for us to recieve your MVR if we apply for it.
Fill out and return to the church office, the "MVR Request Permission Form". This information is also used to add you to our fleet vehcile insurance policy. This form can be returned to the church office via dropoff or scan/email. Please do not send a photo of this form. This information is kept confidential in secure record storage.
Read and sign the "Trinity Vehicle Use Policy". Return (or dropoff/scan/email/photo) the signed last page to the church office.
You will be notified by the church office when your application has been accepted. Again, this method will take approximately six weeks to complete! Please plan accordingly!

KEY POLICY PROVISIONS OF TRINITY'S VEHICLE USE POLICY

(NOTE! These are key provisions only, it is your responsibility to have read and agreed to the full use policy.)

Fee for church ministry use. Vehicle fee is $15.00 per day, $70.00 for five (5) days and $10.00 for each additional day for those persons or groups needing the van for more than 24 hours. There is NO usage fee for persons or groups needing to use a vehicle less than 24 hours for Church ministry use.

Fee for Non Church Ministries Use: Vehicle fee is $50.00 per day. A minimum fee of $25.00 will be required for vehicle usage; this fee will be for those persons or groups needing the vehicle for less than 24 hours.

An additional fee will be added for fuel (current price plus $0.50 per gal) and cleaning (minimum $25.00) if the van is returned without being refueled and cleaned.

WHEN TRAVELING WITH MINORS OVER 1 HOUR DISTANCE

Follow the recommended adult to minor ratios below whenever one-way travel is going to be over 1 hour in length: (The driver shall not be included in the ratio for children ages 1-5.)
1 adult for every 7 youth (ages 10-18)
1 adult for every 5 children (ages 5-10)
1 adult for every 3 children (ages 1-5)

IMPORTANT! Drivers are not allowed to use cell phones while driving.

If necessary, have an adult passenger make the call or pull off the road to a safe location before talking on the cell phone.

NOTE: If additional chaperones or back-up drivers are required as/per the Vehicle Use Policy, you will need to provide those details prior to your trip.

Person Making Request
Name: First Last*
Email*
Cell number*
Trip Details
Pick up date (mm/dd)
Return date (mm/dd)
Destination*
Drive time to destination*
Approx total miles of trip*
Basic event and travel details

First Vehicle Request
Select vehicle
Primary Driver
Secondary Driver
Approx # minors in vehicle
# Chaperones in Vehicle
Second Vehicle Request
Select vehicle
Primary Driver
Secondary Driver
Approx # minors in vehicle
# Chaperones in Vehicle
Third Vehicle Request
Select vehicle
Primary Driver
Secondary Driver
Approx # minors in vehicle
# Chaperones in Vehicle
Do not enter anything in this field:

* indicates a required field

Please fill this field.

TRINITY VEHICLE POLICY AND USE REQUEST FORM

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